All posts by Stephen Oke

SharePoint File Restore Blog Featured Image

How do I restore a file in SharePoint or Teams?

File restore is always a vital feature to have. You can never be prepared for that moment when an important document is accidentally deleted, overwritten or even worse, infected by malware.

A common misconception is that by storing your documents in the cloud, you relieve yourself of any responsibility for backing these documents up. That fact is, this simply isn’t true.

Your cloud provider i.e. Microsoft, AWS, Dropbox etc. are responsible for keeping their service online within their SLAs but if you accidentally delete a document, it is generally up to you to get it back.

I say “generally,” because Microsoft have now brought in some additional features in Office 365 to help you out.

The first of these is the recycle bin. This isn’t a new feature but it’s one that many people aren’t aware of. Just like the recycle bin on your Windows desktop, if you accidentally delete a file, you can go in there and restore it.

How to restore a file from SharePoint recycle bin

If you delete a file in SharePoint, you can restore this from the recycle bin by following these steps:

  1. Browse to the Document Library that contained the file you accidentally deleted.
  2. From the left-hand menu, select Recycle Bin.
  3. Choose the file in the list and then click on the restore button in the main bar.
SharePoint File Restore Image 1
SharePoint File Restore Image 2

How to restore a SharePoint Document Library

Microsoft have recently extended this functionality to be able to restore an entire document library to an earlier date. This was announced by Microsoft earlier in 2019 and has now been rolled out to Microsoft 365 and Office 365 tenancies.

This feature would be particularly useful in situations where the entire library had become compromised, such as with a malware infection.

Here is how you restore a Document Library:

  1. Browse to the Document Library that you wish to restore to an earlier time.
  2. Click on the cog icon in the top-right to bring up the settings menu.
  3. Select ‘Restore this library’. Note – this option will only appear if you are logged in with an account that has owner permission over the document library.
  4. From the drop-down ‘Select a date’ menu, choose an option of when you want to restore from. If you need to specify an exact date, choose ‘Custom date and time’.
  5. You can then use the slider to choose the date you require.
  6. Finally, choose the exact point you wish to restore from by ticking the relevant time from the list.
  7. Click ‘Restore’.
SharePoint Library Restore Image 1
SharePoint Library Restore Image 2

Conclusion

So there you have it. A couple of ways to restore files in SharePoint that you may not have previously been aware of. Happy restoring!

Password Safety Blog Featured Image

How to Keep Your Passwords Safe

Strong security starts with your accounts. If your accounts have weak, insecure and unsafe passwords that can be easily guessed or cracked then you will be leaving yourself open to anyone walking right into your online life and taking whatever they like.

Here are the steps you need to take to ensure you are keeping your passwords safe.

Have a complex password

Go through all your passwords right away and make sure that they are:

  • At least 8 characters long (15 or more is better)
  • Contain all of the following: uppercase, lowercase, numerical, special character (?!# etc)
  • Much better is to auto-generate a password using a Password Manager (see below)

As an example, “K3*#8ics&LE@%Du” is a strong password. “Password1” is not.

Bonus Tip – Auto-generate your complex passwords using a password manager (see below).

Don’t have the same password for each account

A fairly obvious one this – if you have the same password for every account, someone only needs to guess the password right once to get access to all of your accounts. If you have any duplicate passwords, change these right away.

Bonus Tip – Your password manager can check this for you.

Use a password manager

Unless you have a photographic memory, it’s going to be pretty tricky to remember all of your passwords, especially if you have created unique and complex passwords as recommended above.

A password manager is going to save your life and you will probably wonder how you ever lived without it.

The purpose of a password manager is to safely store all of your passwords in an encrypted form. What’s better is you only need to remember one master password to access all of them. The only downside is that you need to make sure that your master password is very strong and whatever you do, don’t forget it!

There are a number of good options to choose from including LastPass, RoboForm and KeePass.

Don’t save website passwords in your browser

You know that really handy message that pops up in your web browser that says “do you want to remember this page?”. Well, it might be really handy but it’s also very insecure. Stick with a decent password manager to store your website passwords.

Use “forgot your password” questions with care

When you set up a new account, you may be asked to enter additional security questions such as mother’s maiden name, place of birth etc. These are in place in case you forget your password but be very careful when using these, especially if they can be easily guessed or looked up. A much better approach is to skip these altogether and save your password in your password manager so you can’t forget it.

Bonus Tip – use a different “secret” email address for your ‘reset your password’ settings, protected with an extra secure password.

Use 2 Factor Authentication

Some websites will allow you to turn on something called 2 Factor (or Form) Authentication. This is a feature that requests an additional form of authentication, as well as your password.

This is commonly used on online banking websites where you will need to enter your password and an additional code generated from a secure key or mobile phone app. This means that even if someone does guess your password, they will not be able to access your account without the additional code.

Many sites allow you to enable 2FA and there are a number of free apps to choose from such as Google Authenticator.

Want to find out more?

This blog article comes from one of the chapters from our ebook – The 7 Simple Steps to Protect Yourself Online in Minutes.

7 Simple Steps Ebook Cover

If you found it useful, why not download a copy now? It’s our jargon-free guide to help anyone vastly improve their online security right away. Even better, you can start implementing the steps right away and you don’t need any technical knowledge to do so.

By the way, it’s completely free. Download your copy now.

Blog Featured Image IT Consultancy Hampshire

Did you know Coretek offer IT Consultancy Services for organisations throughout Hampshire?

What is IT Consultancy?

Consultancy is the process of hiring an expert firm or organisation to provide trusted advice or insight on a particular area of speciality. This can be for an individual project or to offer advice on the organisation and its processes as a whole.

Why do I need IT Consultancy?

In IT terms, consultancy is a vital service for almost any organisation because IT can be a minefield and a having experienced and trusted guide can help you navigate through – ensuring your IT meets your business goals. A good IT consultant can offer an alternative viewpoint and bring new and fresh ideas to the table that you may not have previously considered in-house.

How can Coretek help?

Qualified and experienced, all our consultancy staff are highly skilled in multiple disciplines (Infrastructure, Hardware Platforms, Systems Integrations and Platform Management). They have developed their skills from the ground up, from first-level IT support through to 3rd line, up to project management and systems consultancy.

We are very proud of our team because they understand the importance of running an efficient IT system, making sure the solution is right for your business not just because it’s the latest buzz or nice to have but because it’s what you need.

Being located just outside Southampton in the beautiful New Forest, we are ideally situated to help provide consultancy services to companies, schools and charities throughout Hampshire and to the surrounding counties.

If you would like to see how our Step-By-Step approach works, head over to our IT Consulting Services page.

Finding an IT partner that you can trust is not an easy decision but here are some of the reasons to consider Coretek.

We have over 20 years’ experience

We have over 20 years’ experience in the IT industry and are an established name in IT services across the South of England.

We have a proven track record

We have a proven track record in helping companies fulfil their potential – like Horizon International Cargo who have gone from a modest-sized company to an International Freight Forwarder with offices across the globe. Read our Client Stories for all of our successful Case Studies.

We are trusted by local businesses to multinationals

We are trusted by local businesses right up to globally established household names.

If you have any questions about how Coretek can help you, please get in touch, we would love to hear from you.

Congratulations to Jason on his epic charity bike ride!

Our Senior IT Technician, Jason Wakeling, recently undertook a mammoth bike ride for charity.

The challenge in question was the SSIT Big Bike Challenge which took place this summer.

Riders travelled over 200 miles through several counties across the south, starting and ending in Salisbury.

Here are some of his eye-watering stats:

Jason travelled over 322.12km (200.15 miles)
The cycle took a total of 13hrs 14 minutes and 39 seconds
His average speed was an impressive 24.3kph (15.1 mph)
Top speed was a blistering 75kph (46.6mph!)

Finally, he burnt 12158 calories (which is equivalent to 47 Big Mac’s!!!)

The bike ride managed to raise a considerable amount for the Southern Spinal Injuries Trust, who help people with a spinal injury live a full and independent life.

You can follow the exact route Jason took here:

Coretek Website Mockup

Our new website is now live!

If you have headed over to www.coretek.co.uk recently, you will have noticed that we have a shiny new website!

Our old website was over 4 years old and no longer fully represented the company and what we stand for. The new site has been redesigned from scratch with a more modern design which is responsive and faster.

We wanted to convey a more personal feeling to the site which would help our current and future clients get to know us a little better. To help with this, we have included professional photos of us and our office, rather than the stuffy stock photos that are common throughout technology sites. You also can find out a little more about each member of the team in our new ‘Meet The Team’ section.

The website content has also been fully rewritten to provide up to date information about our company. this includes a new Services section, which has details on our specific services such as project services, IT support, consultancy and managed services.

Finally, we have included information on what is really important to our company and what makes us unique, including our history, vision, customer stories and core values.

Check out the new site over at www.coretek.co.uk, we would love to hear your feedback!

Blog Featured Image Spot The Phish

Can you spot a spoofed email? Play Spot the Phish and find out!

Phishing may be a term that you are unfamiliar with but chances are, you have either been a victim or know someone who has been.

If you don’t already know, phishing refers to when you are sent an email by someone who is impersonating either another person or company in an attempt to obtain sensitive or personal details about you. It is also referred to as “spoofing” or in the case of trying to target high-level executives, it can be referred to as “whaling.”

A very common example is receiving an email which appears to be from your bank asking you to change your password or confirm your details. Upon clicking the link and providing the details, the fraudster now has access to your account details.

Emails such as this can also be used to gain remote access to your device or to spread viruses and malware.

Can you spot the Phish?

Our email security partners, Barracuda, have come up with a fun game which will test your ability to spot which emails are spoofed and which are genuine. Give it a try now and let us know your score!

PLAY SPOT THE PHISH NOW!

How to secure your email

So, you are now an expert in spotting phishing emails. But what about securing your email account to minimise the chance of getting an attack in the first place? There are several steps to make your email considerably better protected.

Consider 2 Factor Authentication

2 Factor Authentication is a way of making your accounts more secure by asking for an additional piece of information such as a generated code. Many web-based email providers such as Outlook.com and Gmail are compatible with 2FA.

Create a different email for password resets

All the hard work of setting unique passwords for all of your accounts can be undone if someone gets access to your main email account and uses the “forgot your password?” feature to reset them all. Create a separate “secret” email address just for password reset emails and you will be much more protected, especially if this account has 2FA enabled.

Be phishing aware

Firstly, always be on guard if you receive an email from your bank. It may be genuine, but always be more careful before opening or clicking on any links.

Secondly, always check the sender’s email address. For instance, if the email is supposed to be from HSBC but the email address is something completely different, delete the email immediately.

Unfortunately, this isn’t foolproof and this is when the following check “be spoofing aware” comes in.

Be spoofing aware

Cybercriminals have become more advanced and can now “spoof” email addresses. This means that even if you check the sender’s email address, sometimes it can appear to be from the correct person. This is much harder to spot than the more rudimental phishing attack mentioned above.

The first step to counter this is education. Make sure you (and your colleagues) are all aware that emails can be spoofed. Send round an email, direct them to this article or book a quick training session to explain good email security practices.

Secondly, make sure you have internal processes that put additional checks in place. For instance, if anyone is asked to make a payment via email, ensure this is always verbally confirmed by the finance director before actioning the payment.

Thirdly, review the language used in the email. Does this look like a legitimate email? Would the sender be using these phrases? Typos and poor grammar are a dead giveaway, especially if the email is ostensibly from a professional company.

Finally, decent email filtering will be able to reduce the number of these emails reaching your inbox.

Get email filtering

A comprehensive email filtering solution will pay for itself many times over. It not only provides protection against spoofed emails but will also protect your inbox from email-borne viruses and malware. As well as this, email filtering keeps spam in check so you can concentrate on your legitimate work email.

There are a number of options available, we offer email filtering as part of our SecureSuite Email package, which is built on technology from the industry-leading Barracuda Networks.

Set up email archiving

Following the steps above will make a huge improvement in safeguarding your email account but there is another area to consider. What happens if you accidentally delete an email?

This is where email archiving comes in. Think of it as a backup for your emails. Like email filtering, we include email archiving in our SecureSuite Email package. Other popular options include Mimecast.

These tips are taken from the email chapter of our new eBook, 7 Steps to Protect Yourself in Minutes. So if you found these helpful, keep an eye out on our website as we will be making the entire book available for free in the next few weeks.

Our 20th Birthday Celebrations

If you hadn’t already heard, this week Coretek celebrated our 20th birthday. We are very proud of this achievement and decided to celebrate in style!

On Monday (our actual Birthday), we enjoyed pizza, cake and decorated the office with balloons. Then at the weekend, we had a team activity at Go Ape Southampton where everyone braved heights of up to 40 feet to do their best Tarzan impressions. The day finished off at Red Dog Saloon for some gigantic burgers!

A massive thanks for all staff and clients who have helped us reach the 20 years in business, we couldn’t have done it without you!

BETT 2019 Entrance

BETT Show 2019 Review

BETT Show 2019 is now over for another year. We were there so read on to find out what we saw, what we liked and what the future holds for technology in education over the next few years.

If you didn’t already know, BETT is the largest educational IT trade show in the country and one of the biggest in Europe. It is THE place to find out about the latest ICT technology and exhibitors include Microsoft, Dell, Google, Adobe, Smart, Promethean and many more.

This year’s big trend

For anyone who has read any of our previous BETT show reviews, there is always a recurring theme that emerges every year. A few years back iPads were everywhere, more recently “cloud” was the buzzword at every stand.

This year however, there was no clear standout trend throughout the show, which was surprising. Having said that, one thing that we noticed is that there is a clear shift back towards more tactile, physical tech this year. There were numerous robots, roamers and control devices throughout the arena. On the TTS stand, an off-road programmable robot was negotiating big dirt hills, ramps and bridges with ease. A great way to make learning basic programming fun. Programmable Lego was also very popular in this year’s show, with SAM Labs having some really interesting displays on their stand with elaborate Lego robots and models being used by the pupils.

TTS Roamer

The latest in audio-visual technology

AV is always a big part of the show and we made a point to see what the biggest brands like Smart, Promethean and Prowise had to offer. As for any changes since last year, there have been very little. IFPs (Interactive Flat Panels) surpassed Interactive Whiteboards as the AV standard in schools a few years back and they have been available in various sizes for some time. The new models on offer may be slightly thinner but we saw no noticeable difference from current models.

Promethean IFP

Software highlights of the show

All of the big names had demonstrations on their latest apps and programs for education. Microsoft are putting a great deal of effort into the educational market with Office 365 and Minecraft proving very popular. Adobe had some great demonstrations showing their Creative Cloud apps like Adobe Spark for easily producing video slideshows and Adobe Premiere Rush for video editing. Impero announced their latest update to their classroom monitoring software with a simpler, cleaner interface and new features to help with GDPR compliance.

 

Increase in cost saving initiatives

An interesting change this year was an increase in cost-saving measures and ways for schools to purchase technology on a budget. There were several refurbished PC stands and even budget price projector lamps. Whether this can be attributed to the impending Brexit or a reduction in school budgets, this will be worth watching over the next few years.

 

Our personal highlight

Our personal highlight of the show had to be the DeLorean over at the ClassVR stand, which was an exact replica of the model from the Back to the Future films. This was certainly a head-turner!

ClassVR DeLorean

This year’s BETT show was great fun as always and it was great to see what new technology is out there. See you next year!

Coretek is 20 today

Today is Coretek’s 20th Birthday!

Today is a very special day…it is Coretek’s 20th birthday!

We would like to extend a MASSIVE thanks to everyone who has helped us get to this impressive milestone. From staff past and present to all of our clients, we could not have done it without you!

To celebrate, we are looking forward to having a team day together in the next few weeks so watch our social media to see how we get on. We are also planning something special later in the year to say thank you to our incredible, loyal clients who have played such a big part in helping us reach our 20th year.

For those who are unaware of our “origin story”, Coretek was born 20 years ago when our founder Garry Miller was working as the IT manager of a global chemical company. Frustrated with the lack of competent and reliable IT organisations, he created Coretek to provide a better level of service and to help organisations like his.

From the very beginning, Coretek was built on the promise to provide IT support services with exceptional customer service and technical support expertise as a “seamless extension to your organisation”. The goal being to help people avoid the time and stress of IT firefighting and to provide long-term guidance with the scalable systems to help organisations succeed.

Things have changed a great deal since 1999! Back then the internet and Google were in their infancy, everyone was terrified of the much-hyped millennium bug and smartphones and social media didn’t even exist.

A lot has changed at Coretek over the last two decades too. We have moved office, we now operate our own UK-based cloud environment and are proud to provide support to thousands of users, across 10 countries.

We are still passionate about helping our clients succeed by providing exceptional IT support and services and are very much looking forward to seeing what the future brings!

Safer-Internet-Day-2019

Today is Safer Internet Day 2019 – How safe are you being online? Take the Quiz and find out!

Today is Safer Internet Day 2019. Every year, this represents a great opportunity to open up a dialogue about how to use the internet safely and what can be done to ensure everyone is safe online. This is a global event that helps educate young people and their parents on what steps they can take. According to educational software company 2Simple, this message reached 3 million people in 2018!

Here is the aim of the event, from the official site:

“The campaign’s slogan, “Together for a better internet“, is a call to action for all stakeholders to join together and play their part in creating a better internet for everyone, and especially for younger users.”

So, how much do you know about safety and consent on the internet? The Safer Internet Centre have put together a short quiz that you can take to find out. You can find the test here:

Safer Internet Day Quiz

How did you get on? Did you get full marks? Let us know what your scores are and if you are an e-safety expert or if you need to go back to the classroom!

1 2 3 5