Office 365 now offers the ability to send encrypted emails, which is a fantastic way of securely sending any sensitive or confidential information via email. Here is how you enable the feature and start sending out encrypted emails in only a few steps.
Email encryption is a way of protecting the contents of an email message. This utilises technology such as TLS (Transport Layer Security) to achieve the encryption.
Email encryption is not necessarily required for every email that you send (although this is possible to configure), this functionality is particularly useful for sending out sensitive information such as passwords, login details, sensitive company information, intellectual property and finance details. The email encryption protects the contents of the email and prevents the recipient forwarding the email on or copying the contents out of the email.
The process of sending an encrypted email in Office 365 is actually very simple and doesn’t require any particular technical knowledge. Here is the process of how to send your first encrypted email.
If you access your Office 365 email via the browser using the app, follow these steps.
Make sure you have the Outlook open and click on New to compose a new email.
As long as email encryption has been enabled for your tenant, you should see a Protect button.
A grey bar will appear informing you that the email is now protected. If you wish to change the level of protection, click on the Change Permissions link.
You will have various options for protection, including Encrypt. If you simply want to encrypt the email, this option is fine. However, if you require additional security in addition to the encryption such as stopping the recipient forwarding the email on, these options are also available.
Here is a useful guide on the differences between the various settings: http://www.slashadmin.co.uk/exploring-the-new-office-365-email-protection-and-encryption-options/
Users of the Outlook 2016 application will need to go through a slightly different process. Again, encryption will need to be enabled by your system admin or these options will not be visible.
Start by clicking on New Email to compose a new email.
In the window for the new message, click on File and Properties.
Click on Security Settings…
Tick the checkbox for Encrypt message contents and attachments.
Compose and send the email as usual.
As mentioned, this functionality will need to be enabled in your Office 365 admin settings. Not all versions of Office 365 offer this functionality. According to Microsoft, these versions are eligible:
“Office 365 Message Encryption is offered as part of Office 365 E3 and E5, Microsoft E3 and E5, Office 365 A1, A3, and A5, and Office 365 G3 and G5.”
If you are unsure if you are covered under your subscription, consult your MSP or pop us an email and we can point you in the right direction.
To enable email encryption for your Office 365 account, you will need to sign into your Office 365 admin portal as a Global Administrator. From here, you need to enable the Azure Rights Management. This is straightforward and the steps can be found here.
Note that if you signed up for your Office 365 subscription from February 2018, this may already be enabled by default.
Once the above has been completed, all of your Office 365 users should be ready to go. Happy encrypting!
In conjunction with the 12 Days of Christmas and the launch of our new SecureArchive service, we have a fantastic offer for you.
Anyone who signs up to SecureArchive in the next week will receive one month completely free of charge.
SecureArchive is our new email archiving service backed by technology from industry leading Barracuda networks.
Email archiving is a highly beneficial service which can benefit every business. Email archiving is when email is stored in a secondary location to ensure that emails are safely stored and are available over a long period of time. Think of it as a backup for your email.
Imagine if someone in your organisation accidentally deleted an important email. How would you get this back? If you had email archiving, you could simply search the archive and restore the email. Without an email archive, this email may be lost for good.
SecureArchive starts at only a few pounds per user per month so if you are interested in safeguarding your email, get in touch today and claim your offer. The offer begins now and will end at 5pm on Cyber Monday the 27th.
In conjunction with Black Friday and the launch of our new SecureSuite service, we have a fantastic offer for you.
Anyone who signs up to SecureSuite Email in the next week will receive one month completely free of charge.
If you missed our launch post, SecureSuite Email is our new service that includes: Email Filtering, Email Archiving and Email Business Continuity. These are the three vital services that work together to your organisation’s email safe.
Here is a summary of what each service provides:
Email Filtering – protection against viruses, malware, spam and email spoofing/phishing attacks
Email Archiving – backup of your emails and archiving of historical email
Email Business Continuity – continue working even if your email server goes down
Make sure your business, school or charity is protected against the devastating consequences that follow a serious virus attack like Cryptolocker or a phishing attack that could result in serious financial loss.
SecureSuite email starts at only a few pounds per user per month so if you are interested in safeguarding your email, get in touch today and claim your offer. The offer begins now and will end at 5pm on Cyber Monday the 27th.
Coretek are proud to be launching our brand new, comprehensive security package – SecureSuite.
SecureSuite offers industry-leading, complete protection for your email and data and comprises of three distinct products:
SecureStore – Dependable Cloud and On-Site Backup
SecureArchive – Secure Email Archiving
SecureFilter – Advanced Email Filtering
The cyber terrorists and hackers of this world are finding more and more sophisticated ways to get access to your information. 2017 was a tipping point where this has come to the forefront with recent high profile victims including: the NHS, Renault, FedEx and Hitachi, amongst others. A serious attack can be debilitating for an organisation of any size – especially those in the SMB and SME categories, who may never recover from the aftermath.
Here at Coretek, we take protection of our clients extremely seriously and continually review the products we recommend to ensure that we offer the best products on the market. As such, we are confident to promote our new SecureSuite of products as the best in their respective fields.
Each one has been specifically chosen to a counteract a particular threat, whilst working together provide a holistic approach to keeping you protected.
SecureStore is our dependable backup solution that will allow you to restore your vital files and folders in the case of virus attack or accidental deletion.
Backups are stored both on-site and to the cloud for the best of both worlds – the restore speed of on-site and the assurance of having an additional backup in the cloud. Our cloud backups are fully encrypted so you can rest easy that your data is safe with us.
SecureArchive provides the safety net to assure you that even if emails are deleted from your inbox, they can be quickly restored.
Most organisations understand that they need to back up their data. However, email availability is often an afterthought or not considered at all. Email is the primary means of communication for many, if not most organisations and just like with files, the loss of an important email could be extremely damaging. Our SecureArchive not only keeps your email safe but also is invaluable for those who need to keep archived email for regulatory purposes and its advanced search options can even help improve efficiency.
SecureFilter is our email filtering solution that keeps your inbox clear from spam and protected against viruses and targeted email attacks.
Over 100 billion emails are communicated every day and recent email statistics state that over half of this email traffic is categorised as spam. SecureFilter blocks spam before it reaches your inbox, keeping you free to concentrate on what counts. Furthermore, it provides you with the autonomy to block or allow any email you choose. SecureFilter also works hard to keeps your inbox free from targeted attacks such as phishing, as well as protection against viruses and cyber fraud by using the latest in AI technology. These attacks are fast becoming the biggest threat to any business and having adequate protection in place could save your organisation thousands of pounds.
If you would like details on any of the SecureSuite products, get in touch with the team today.
Amazon customers have now been informed they could risk losing up to £750 if they fall for this email scam.
‘firstname.lastname@example.org’ is the email address that fronts this scam and it is very convincing! There have been several reports about this scam so far, however it is unclear how many people have received the fake email. The email claims that shoppers have ordered particular products which are fairly expensive, including things like iPhones, luxury watches and Bose stereos. The way that this scam extorts your money is by putting in a ‘help me’ link for if you didn’t make these purchases and you can then get a full refund.
The way that this scam extorts your money is by offering a full refund for these items via a ‘help me’ link. The idea being the recipient will know they have not purchased the items and quickly request the refund before being out of pocket.
So here are some tips on how to know if your email is real or fake and how to ensure that you aren’t scammed.
If you receive an official email from a well known name, there definitely will be no typos or grammatical mistakes. Another thing to look out for is the American spellings of words. For example ‘color’ instead of ‘colour’.
Be careful of any attachments within the email. You should not click on these attachments if they are not from a trusted sender.
If you see any suspicious links in your email, do not click on them. Taking Amazon as our prime example, Amazon will never put ‘Amazon.co.uk’. They will always put a dot before – ‘http://”something”.amazon.co.uk’. They also will not include any numbers in the email address. Such as ‘http://123.5335.345/amazon.co.uk’. If they have hyperlinked some text, you can hover over it and see if the address seems dodgy, if so don’t click on it. Or type the address into a separate window.
Although we are talking about scammers acting as Amazon, you should also look out for emails from companies who you have never signed up to or recognise. Also, if you receive an email from an address like ‘email@example.com’, this is not safe and certainly not secure.
If an e-mail requires ‘immediate reaction’, then call the proposed company directly. The customer service department will look up your account to see if anything needs to be done.
If you are requested to enter any personal details, you should be wary as this could be a scam. If these details are for a particular website, you should visit that website and enter your details on there.
So these are all different ways that you can insure that you keep yourself safe from scam emails. If you want more information or you have received an email that you’re unsure about and want somebody to take a second look, contact us today on 0800 304 744 or via our email at firstname.lastname@example.org!
Microsoft Office 365 has had an outage which has affected thousands of people across Europe. This has had impact upon users email and online access to Word, Excel and other software.
So if you have had any issues with accessing your Office 365 email, Microsoft have said that they now have fixed the issue.